News and Updates

Now Hiring Full Time Operations Director!

6/2/2023

Job Title: Operations Director
Department: General Operations
Report To: Executive Director
Location: Hybrid
Salary: 50k
Benefits: Employee paid health insurance
FLSA Status: Full Time, Exempt

Position Summary
The Operations Director must be responsible, organized, flexible, and detail-oriented; enjoy working with colleagues and clients of diverse backgrounds and experiences; and know when to ask for help while also being able to work independently. In partnership with the Executive Director, the Operations Director will be responsible for ensuring all operational aspects of the KHJN organization are running smoothly and efficiently, including office, financial, HR, and business development management. This role will be required to hold confidential information and function effectively in a statewide, virtually connected organization.

Essential Duties & Responsibilities
Office & Communications Management (25%)

Manage correspondence from P.O. Box and distributes or takes appropriate actions
Respond to info@khjn emails
Responsible for inventory of office supplies and manages orders as needed
Maintain communications with building supervisor/owner
Maintain organizational calendar and reserve meeting spaces when needed
Maintain and ensure confidentiality of KHJN's internal documents via google drive or other selected systems
Assists with website and social media management
Provide occasional tech support for staff as needed

Finance Management (25%)

Work with accounting and finance team to manage all monthly revenue, expenses, monthly internal finance reports, invoice payments, Form 990 and monthly bookkeeping
Reconcile bank statements monthly and make bank deposits as needed
Review and manage staff expenses through Expensify
Responsible for creating and managing KHJN’s budget alongside outside financial staff

HR Management (25%)

Maintain employee records and employment documentation
Process biweekly payroll
Ensure Handbook policies and procedures are current
Maintain communication for staff meetings
Create large virtual meeting spaces as needed

Business Development (Fundraising, Grants, and Donor Management) (25%)

Manage and maintain the donor database to ensure accurate and up-to-date donor records, information, and correspondence including sending donor receipts, thank you cards and tax notices
Lead and mobilize KHJN's staff, volunteers, and other stakeholders to ensure a successful annual Fund-a-Thon
Responsible for year-end fundraising appeals and donor appeals
Research and present new grant and funding opportunities
Collaborate with Executive Director with grant writing and proposals for funding
Create and develop KHJN’s Annual Report

Essential Qualifications

Minimum two (2) years of experience with writing grants and grant reports
Experience with Expensify and Quickbooks software or similar bookkeeping and expense report systems
Previous administrative support and/or office management experience—ideally within the nonprofit sector
Experience and exposure working with campaign efforts and events involving Black, Immigrant, LGBTQ, or Indigenous settings.
A working understanding of the Reproductive Justice framework.
A working understanding of the abortion access landscape in and around Kentucky including legislative and cultural barriers and available resources.
Possess cultural awareness and humility, and the ability to build positive relationships with diverse people.
Possess and demonstrate a high level of emotional intelligence, compassion, and capacity for giving and receiving feedback.
Demonstrated commitment to racial and reproductive justice.
Working knowledge of anti-racism.
Ability to produce quality work as an individual and as part of a team
Must be detail oriented with the ability to multitask
Must respond to messages from the executive director, trans advisory board members, and board executive committee in a prompt and timely manner
Strong professional written and verbal communication skills.
Proficiency with Gmail and Google Suites; ability to learn other cloud-based programs and tools utilized by organization.

Physical Requirements

This position requires the ability to operate a computer for extended periods of time at a desk; to communicate by text, phone, and video conference; and to travel occasionally (10%).
Must be able to lift and move up to 20 pounds occasionally.
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential function of this job.
Reasonable accommodation may be made to enable individuals with a disability to perform the essential functions.

Work Environment

Requires ability to work in a flexible hybrid environment (2 days in the office and 3 days remote) except for some required in-person meetings on an as-needed basis.
Requires availability during traditional business hours 9am-5pm, with some evenings and weekends
Requires ability and willingness to participate on camera for video conference calls with clients and co-workers
Requires limited travel time of 10%

To Apply:
Please send your resume and cover letter to info@khjn.org. Please put in the subject line “Operations Director.” Interviews will be conducted in July with the desired start date in late July 2023. Please no phone calls, emails, or social media inquiries. Due to the increase in potential applications, we regret that we will not be able to respond to all applicants.

Kentucky Health Justice Network is an equal opportunity employer. We believe a diverse workforce is critical for reproductive justice and an asset to our organization. People of color, people who have experienced pregnancy, parenting, abortion, and/or adoption, people with disabilities, and those who identify as transgender, gender expansive, or LGBTQ are strongly encouraged to apply.

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